ENTERPRISE application company SAP SE is reporting significant financial gains among its small business clients who have switched to e-invoicing.

Most Australian small-to-medium sized businesses (SMBs) could save tens of thousands of dollars a year by transitioning to e-invoicing, according to SAP’s new report – The connected SMB: Embracing digital strategies to fuel growth.

The research found Australian SMBs processed an average of 168 invoices each month. With a Deloitte study estimating that e-invoicing could deliver savings of up to $20 per invoice, Australia’s SMBs could save up to $40,320 a year.

SAP’s Australia and New Zealand SMB segment leader, Sofiane Ainine said the benefits were clear, with 75 percent of those who have transitioned saying the biggest impact had been time and money saved. 

“Running an SMB comes with its challenges but switching to digital processes has been key to the survival of many businesses during the pandemic,” Mr Ainine said. “It frees up time and money to focus on other priorities like developing new products and finding new customers.

“Now is the time for SMBs to review their adoption of technology. This will help them through the current crisis and set them up for future growth.”

More than half of the survey respondents said e-invoicing had also improved the accuracy of record keeping (56 percent) and was more secure (53 percent). 

Australian Small Business and Family Enterprise Ombudsman, Bruce Billson said, “The pandemic has highlighted the importance of technology adoption in helping small businesses innovate – increasing efficiency and productivity, attracting new customers in different markets, improving customer and employee experiences. This helps them create more jobs.

“It’s encouraging that the research in this SAP report shows SMBs accelerating digital technology adoption. Technologies like e-invoicing improve process efficiency and, importantly, will see small businesses paid more quickly for the products and services they provide.”  

BUSINESSES OVERCOME FEAR OF ‘E-SWITCH’

The SAP research suggests that the fear of switching to e-invoicing is bigger than the challenge of implementing it, according to SAP, with 88 percent of SMBs that had made the jump saying it was easy, and almost one in five (18%) making the transition without external support.

SAP’s Mr Ainine said some businesses would still need help to get there, with integrating the process into computer systems (36%) and understanding what software to use (31%) perceived as the biggest challenges. 

Nearly half (46%) of SMBs are mostly digital in their invoicing and recordkeeping. Of this group, 26 percent sought advice from their internal IT department, followed by an external IT company (24%), their accountant (26%), a consultant (22%) or government (18%). 

“SMB owners shouldn’t feel like they are alone on this journey,” Mr Ainine said. “There are many sources of support ready to help them overcome hurdles and make the most of opportunities by sharing experiences and advising on the best approaches for their business.

“It’s about taking it one step at a time, learning what works and implementing digital initiatives that align to their goals.”  

THE OUTLOOK IS A DIGITAL FUTURE

The past 18 months has fast-tracked the transition to digital processes for many SMBs and increased their appetite for transformation. The SAP research found most SMBs who used e-invoicing (75%) were looking to digitise other business processes. Payroll was the top focus (72%), followed by forecasting (42%), debt collection (38%), customer experience (33%), and talent management (28%). 

Over half (54%) of SMBs said they would digitise all account and account management processes within the next two years, with 44 percent planning to do so within the next 12 months.

To help them get there, more than half (57%) of business owners/managers agreed that increased government support in the form of information, services, subsidies and grants would help their business continue to drive forward digital initiatives and change.  

MINING BUSINESS CASE STUDY

Mining equipment manufacturer Geographe needed to update its business technology in support of its strategic vision to expand into new markets and refine its product sets around continued innovation. 

Implementing an intelligent ERP system built on SAP S/4HANA Cloud has helped the business reduce lead times by as much as 50 percent, according to Geographe CEO, Sam Hyder. He said automated core processes and greater operational efficiencies had reduced some workloads by more than 15 percent.  

“Due to COVID-19, we have moved to hybrid working,” Mr Hyder said. “Having a scalable IT landscape with greater transparency and real-time data helped us become more responsive to customer needs.

“We can now confidently predict customer demand and optimise production, inventory, and our supply chain accordingly.” 

The connected SMB research was commissioned by SAP Australia and undertaken by YouGov to understand where Australian SMBs stood with their current e-invoicing and broader digitisation efforts. The sample was 802 Australian business owners and managers with less than 200 employees. Fieldwork took place between June 29 and September 13, 2021.  

www.sap.com/australia/connectedsmb   

THE RECENT global shift in how organisations operate and manage day-to-day processes has put digital transformation at the top of many executives’ agendas – but how do business leaders make the transition?

It’s essential for businesses to keep up with an accelerated pace of change to stay competitive. This includes improving the customer and employee experience and prioritising innovation.

Consequently, boards are re-evaluating the transformation journey and looking to embrace a more digital mindset. This means moving beyond simply digitalising existing processes and doing things differently on a fundamental level. 

However, this creates key challenges for boards, which will need to be overcome for transformation projects to be successful, according to RSM Australia.

Andrew Sykes, national leader for technology at RSM Australia, said, “The digital transformation plans that looked exciting and effective 18 months ago are no longer on the agenda for organisations. 

“Instead, organisations of all sizes are looking more closely at how they can leverage people and processes, as well as technology, to achieve organisational goals.”

RSM Australia has identified five key challenges boards may face when embracing digital transformation:

1. Board members may not be technology experts

It is important for board members to get the right information regarding digital transformation so they can offer guidance and directives to ensure the transformation delivers value. This means getting advice from the right people, which can include various stakeholders within the business as well as younger members of the team that may be highly technologically capable.

Mr Sykes said, “While the chief technology officer or chief information officer is undoubtedly best-placed to lead transformation efforts, their voice is by no means the only one that should be heard when mapping out the journey.

“It’s important to get input from experts across the business that can provide insights into how transformation can resolve a range of business challenges. Line-of-business leaders, for example, have invaluable insights that can drive transformation efforts to become more successful, faster.

“And, while more experienced members of the board are usually the ones to guide organisational strategy, when it comes to new and emerging technology, younger staff members can often provide exceptional value. Decision-makers should consider leveraging the knowledge and experience that younger team members may be able to provide; after all, they represent the future of both the company and the market in which it operates.”

2. Technology may not have been a focus for the organisation in the past

In many organisations, technology evolves as an afterthought or as a piecemeal approach to specific challenges. For digital transformation to succeed, it’s important to shift board members’ mindsets towards making technology an integral part of every business activity and decision. It may be advisable to form a technology or transformation committee to account for all the various moving parts that are inherent in a digital transformation.

Andrew Sykes said, “Boards should ensure that technology is a deliberate and considered part of the business strategy. Allocating transformation efforts to the audit committee or the governance committee, as is often the case, can introduce blind spots that compromise the transformation’s success. A separate committee can overcome this challenge.”

3. Boards may not be prepared for the pace of change

While many organisational change projects can take months and years, boards should be prepared for fast-changing digital transformation projects. This means it’s essential to keep on top of the project’s short- and long-term goals and ask executives to demonstrate how current activities align to those goals.

Andrew Sykes said, “Boards should expect the transformation journey to move quickly and be prepared to ask lots of questions about how transformation activities will provide benefits, including the anticipated time to value. This can help keep projects on track.”

4. Transformation projects may stall or be derailed without board support

It’s essential for the board to provide strong leadership around transformation to ensure it delivers on its promise for the business. As with any initiative, the success of digital transformation will depend on buy-in and vocal support from the top down, and this starts with the board.

Andrew Sykes said, “If the board makes it clear that a successful digital transformation is a key priority, this will help managers allocate time and resources to transformation initiatives. This may require a cultural shift, which can be tough for boards that aren’t used to failures. However, failing fast and moving forward is an important feature of successful transformations, so the board will need to reinforce this type of culture.”

5. Talent is hard to find

Board members tend to view a lack of talent as one of the biggest barriers to digital transformation. In fact, people are one of the most important factors in the success or failure of digital transformation projects. Boards can help to overcome this challenge by formulating individual development plans for critical employees.

Mr Sykes said, “Making sure strong internal staff members have the training they need to maximise the value of transformational technology is crucial to the success of transformation initiatives. Too often, organisations put training last on the list; instead, it should be near the top. Great training and development programs can significantly impact the success of digital transformations.

“Digital transformation has rapidly become one of the most important priorities for board members. As the economic landscape and operating environment continue to evolve, businesses are increasingly relying on successful digital transformation projects to keep them agile, responsive, flexible, and competitive. Boards must play their role in this by embracing digital transformation and acting decisively to support and promote transformation initiatives.”

https://www.rsm.global/australia/

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AUSTRLIA'S PEAK BODY for the innovation technology sector, the Australian Information Industry Association (AIIA), has released a white paper, Growing Globally Competitive Industries: Powered by Australia’s innovation technology, which challenges the country’s most influential decision makers to seize the opportunity for significant economic growth.

The report outlines how Australia has the opportunity to be well positioned for its priority industries to become globally competitive exporters by leveraging the innovation assets that the technology industry has to offer.

Through almost 80 detailed recommendations, the AIIA is urging the Federal Government to accelerate the digitisation of Australian industry or run the real risk of going from producers to consumers in some of Australia's key industry sectors. 

Failing to do so, the AIIA  said, would also result in Australia not meeting The Prime Minister’s 2030 targets to become a leading digital economy.

The AIIA said Australia must invest in its core and strategic industries to remain competitive. Within the report, AIIA highlights the key industries requiring an innovation technology makeover: 

● Health: The World Index of Healthcare Innovation still ranks Australia as 26th out of 31 countries. This is clearly visible in the rollout of the COVID-19 vaccine in Australia.

● Manufacturing: Australia is failing to harness the power of the fifth industrial revolution as clearly seen in the Federal Government’s Modern Manufacturing Strategy (MMS) as it is currently lacking representation.

● Agriculture: Agriculture technology (AgTech) is set to become Australia’s next $100 billion industry by 2030, yet only low-level investment in this area is reflected in the 2021- 2022 Federal Budget and is almost completely missing from the Agriculture Strategy 2030.

● Digital government: 22 percent of Australians say they need to go to more than one source to get the information they need from the Australian Government, and currently there are 64 million pages of content across gov.au across all levels.

● Australia is well behind globally on developing a more than $300 billion artificial intelligence (AI) industry by not investing in commercialisation of its burgeoning startup community.

Additionally, the AIIA has delved into critical cross-industry ‘horizontals’, which are booming globally including, Quantum, digital engineering, industry incentives and cyber security. AIIA is calling for leadership in each of these areas and said it was "a poor indictment that Australia does not have a national Quantum strategy".

AIIA CEO, Mr Ron Gauci said, “Australia’s ability to innovate and support innovation of digital technologies will determine our economic future. If we are to remain a nation of producers and not simply consumers, now is the time to act and support our innovative technologies.

"The traditional strengths of Australia -- our agricultural, manufacturing, and health -- need to be supported by strong government measures to stand up against international counterparts. We can become a strong economy or suffer the longer term consequences of not keeping pace with the advancements being made globally by economies that were once smaller than ours," Mr Gauci said.

“There is a lack of strategy, policy and leadership to propel Australia's ICT sector forward, resulting in the country being a laggard. We need uniform standards that will support industry and foster innovation.

“The importance of retaining our IP and skills within the country can’t be overstated. The Federal Government's adoption of the patent box is an example of a good policy that will benefit Australia, now we have an opportunity to expand the patent box to all sectors of strategic importance,” Mr Gauci said..

This white paper follows 2020's white paper, Building Australia’s Digital Future in a Post-COVID World, which was produced just months into the pandemic because the AIIA saw a drastic need for governments to respond to the societal and economic challenges facing Australia. Since releasing that paper, governments have adopted a range of recommendations including:

● Recognising that digitising the economy is critical to national success;

● Increasing the R&D tax incentive and introducing a patent box;

● Appointing a Minister for the Digital Economy';

● Funding a National Freight Hub;

● Investment in digital skills;

● Investing in cyber security resilience.

Mr Gauci said the AIIA is a not-for-profit organisation aimed at fuelling Australia’s future social and economic prosperity through technology innovation and remains committed to working with all levels of government to secure Australia’s digital future.

To view the full set of recommendations by industry, visit AIIA White Paper - Growing Globally Competitive Industries.

www.aiia.com.au

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TECHNOLOGY use is a major determinant of business success and is set to become more influential, according to an in-depth global survey by one of the world’s largest professional accounting bodies, CPA Australia.

“High growth businesses spend more time and resources on technology,” CPA Australia senior manager for business policy Gavan Ord said.

"Their choice of technology puts them even further ahead of their competitors. Our survey results suggest other businesses may improve their growth prospects by investing in the technologies used by high growth businesses.” 

CPA Australia surveyed 725 professionals in different industries in Australia, Mainland China, Hong Kong, Macau, Malaysia and Singapore. Respondents were asked about their businesses’ past and expected technology use and past and expected financial performance.

“COVID-19 accelerated technology adoption by businesses, but not all businesses were equally placed when the pandemic hit," Mr Ord said.

“High growth businesses had already embraced technology enthusiastically. This helped them manage the disruption caused by COVID-19.” 

High-growth businesses lead through tech

In 2020, high growth businesses were significantly more likely to develop a long-term technology strategy, work with technology companies and increase their recruitment of technology staff than businesses whose growth was stagnant or shranK, the research showed.

“High growth businesses have been focusing on technologies that deliver greater value to customers, such as data analytics and visualisation software, business intelligence software and artificial intelligence,” Mr Ord said.

Differences in future technology plans also set higher and lower growth businesses apart.

High growth businesses are much more likely to expect to increase their use of or investment in data analytics and visualisation software, business intelligence software, customer relationship management software and artificial intelligence than their lower growing counterparts.

The top technologies Australian businesses are most likely to increase investment in over the next 12 months are cloud technology and data analytics along with visualisation software. High growth businesses in Australia are also planning to invest in business intelligence software, CPA research revealed.

Key drivers and main challenges identified

The key drivers of technology adoption by Australian businesses are improving operational efficiency and the customer experience, while the main challenges are financial constraints and complex legacy systems.

“If you want to do well in business, look at what others are doing well," Mr Ord said. "The clear lesson from our survey is that technology adoption, and making the right choices, leads to better business performance.”

Over the next 12 months, large businesses -- taken as more than 1000 employees -- are planning to use or invest in data analytics and visualisation software, cloud technology, robotic process automation and artificial intelligence. 

Small businesses -- less than 50 employees -- are more likely to focus on cloud technology, video conferencing and group collaboration tools, and data analytics and visualisation software.

“When it comes to technology adoption, it’s not a level playing field, and many small businesses struggle," Mr Ord said. "We support government programs to build small businesses’ digital capability. It’s a great way for governments to future proof the economy.”

CPA Australia’s Business Technology Report 2021.

cpaaustralia.com.au

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